Smarter, Faster Close Without New Software
0
50%+
100%
7
What sets us apart?
We don’t replace your accounting systems – we enhance them. Our automations embed directly into platforms like SAP, NetSuite, Oracle, Microsoft Dynamics, or QuickBooks. That means your month-end close tasks (from reconciliations to reporting) run automatically, with no extra apps to learn, no manual imports, and no disruption.
Everything works in the background: pulling balances, reconciling mismatches, posting accruals, applying FX rates, eliminating intercompany entries, and generating reporting packs.
And we back it with a promise: achieve at least 50% time savings on your monthly financial close, or get 100% of your investment back.
We focus on making the month-end and year-end close faster, more accurate, and less manual. Our automations cover the critical tasks that slow finance teams down – from account reconciliations and intercompany eliminations to accrual postings, consolidations, FX revaluations, and close reporting.
Instead of replacing your finance systems, we enhance them with automation that runs in the background – giving you a shorter close cycle, stronger controls, and audit-ready accuracy
We connect directly to your ERP and accounting systems and add automation on top – without forcing you to adopt new tools or learn additional applications. Our automation runs quietly in the background, orchestrating tasks that usually slow down finance teams.
This includes:
The close process is often slowed down by a combination of manual work, fragmented systems, and lack of visibility. Common challenges include:
The benefits go far beyond “speed.” Automation provides a structural upgrade to how finance operates:
Automation benefits any company that performs recurring closes, but the impact is greatest for:
Yes – our approach uses both rule-based automation (RPA) and artificial intelligence. Traditional automation handles repetitive, structured tasks like reconciliations and journal entries. AI takes it further by making automation smarter and predictive:
Forecasting close timelines: Predict delays and bottlenecks before they happen.
Detecting anomalies: Spot unusual transactions or mismatches that need human review.
Estimating missing transactions: Use predictive models to accelerate the close while waiting for final inputs.
Optimizing accruals: Suggest accrual amounts based on historical patterns.
By combining RPA with AI, we deliver faster, more accurate, and more resilient close cycles (even in complex environments).
Manufacturing and Distribution: Automating inventory valuation, intercompany eliminations, and FX revaluations across multiple plants and regions.
Healthcare: Automating patient billing reconciliations, payroll accruals, and reporting packs for compliance.
Hospitality and Retail: Automating POS data consolidation, daily revenue recognition, and vacation accruals across multiple locations.
Financial Services: Automating multi-entity consolidation, minority interest calculations, and regulatory reporting to speed up quarter-end reporting.
Technology and SaaS: Automating deferred revenue recognition, expense accruals, and reporting packs for investor updates.
Every industry has unique challenges, but automation consistently delivers shorter closes, stronger controls, and cleaner audit trails.
Context
Our Swiss client utilizes a cloud-based accounting platform for their bookkeeping and maintains multiple bank accounts with PostFinance. Accurate and timely recording of bank statements in the accounting system is a critical component of effective cash management. Currently, this process is performed manually: an accounting clerk downloads the bank statement from the e-banking system in CSV or Swiss-standard formats (camt.053/camt.054), uploads it into the cloud accounting tool, and manually assigns the transactions to the appropriate accounts in the general ledger, customer ledger, or AP ledger.
Proposed Solution
To optimize this workflow, we propose the implementation of a intelligent automation solution to fully automate the bank statement integration and reconciliation process. The robot will:
Post all remaining transactions appropriately to the general ledger in accordance with the organization’s accounting structure.
Reconcile the closing balance recorded in the accounting system with the bank statement balance.
Upon completion of the reconciliation, the robot generates a verification report highlighting any discrepancies, which are then routed to the accounting team for manual validation.
At month-end, a comprehensive reconciliation report is delivered to the accounting department. This includes monthly bank statements, detailed reconciliation to the general ledger, customer ledger, and AP ledger. All supporting documents are archived in a secure repository for audit and compliance purposes.
Key Benefits
Up to 80% reduction in processing time and a significant decrease in error rates.
Human oversight limited to exceptions – typically fewer than 10% of transactions.
Reconciliation backup and bank statement copies are automatically archived as PDF files for audit readiness and future reference.
Systems Automated
Context
Our client distributes a wide range of wood products—including pallets, crates, and building and truss materials—across nearly all states in the U.S. Currently, the invoicing process is manual: invoices are created based on “completed load” reports from the dispatching system (Aljex) and sent to customers via email along with supporting documentation.
This manual workflow is time-intensive and prone to delays and errors. Moreover, data from the dispatching software (Aljex) must be manually reconciled with the accounting system, significantly increasing administrative workload.
Proposed Solution
To streamline operations and reduce manual effort, we implemented an automation solution using n8n, a flexible, cost-effective, and easily deployable automation platform. Key components of the solution include:
Key Benefits
Systems Automated
Initial context
Our client processes between 80 and 100 invoices each month as part of their standard billing operations. The current process involves manually retrieving data from Abacus system (including billable hours, payroll counts, and fixed fees), preparing individual invoices in Excel, posting them into the Sage accounting system, and emailing them to clients. This repetitive and manual process consumes two full working days each month, carries a high risk of human error.
Proposed Solution
To streamline and optimize this process, VirtuDesk proposed the implementation of an attended solution that automates the end-to-end invoice workflow while maintaining human oversight at key control points. The robot will:
Key Benefits
The automation reduced manual effort by up to 80%, cutting the invoicing process from two full working days to just a few hours per month. It ensures improved accuracy and consistency, as all key actions are logged and reconciled. Human oversight is focused on reviewing discrepancies and validating outputs, allowing staff to shift attention to more strategic tasks. Additionally, the solution is fully scalable and audit-ready, with all documents and reports archived for compliance and future reference.
Systems Automated