Intelligent
automation

Will fundamentally change your processes and how you organize your business

What we do?

team

Our vision

At VirtuDesk we firmly believe in the power of automation to streamline your processes. Our goal is to enhance workflows with advanced automation solutions, while ensuring that human intervention occurs only when it adds true value.

We provide

Intelligent Automation services designed to streamline repetitive tasks and optimize workflows for businesses committed to boosting efficiency and driving growth

We also offer cost-effective outsourcing services through our Polish Service Center, ensuring personalized support alongside automation.

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We help

you free up your internal resources and reduce costs by re-organizing your day-to-day processes and let you focus on your core activities.

See It In Action!

Watch how our technology transforms accounting

operations in minutes.

Achieve Rapid ROI by Automating Just 20 Hours of Manual Work Per Month

Start Automating Your Accounting Workflows

It’s Easier Than You Think!

What is intelligent automation?

RPA

Intelligent Automation is an advanced technology that uses software robots, or “bots,” not only to automate repetitive, rule-based tasks that are typically performed by humans, but also to learn and make data-driven decisions. These bots can interact with various digital systems and applications much like a human would, yet they work faster and with no errors. .

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Smart Automation offers versatile applications across finance and accounting functions, including simple tasks like invoice processing, journal entries, invoice creation, to more advance tasks like financial reporting, budgeting, forecasting, and ensuring tax compliance. By seamlessly integrating with advanced technologies such as AI, OCR, and ERP systems, RPA enhances operational efficiency, accuracy, and overall outcomes, driving smarter and more streamlined workflows.

Robotic Process Automation offers numerous benefits for businesses by automating repetitive, rule-based tasks. It enhances efficiency by reducing human error, speeding up processes, and ensuring consistent results. RPA can significantly lower operational costs by handling tasks that would otherwise require multiple employees, freeing up staff to focus on more strategic, value-added activities.

RPA integrates seamlessly with existing systems without requiring major changes, improving scalability and adaptability across various industries. This results in better productivity, increased accuracy, and a faster return on investment.

Benefits

1

Efficiency

Bots work 24/7 without breaks, significantly speeding up processes and increasing overall productivity.

2

Scalability

Easy scalability for increasing workloads and high flexibility.

3

Quick ROI

Smart automation is non-invasive and can be integrated with existing systems without major changes, allowing for quick returns on investment.

4

Cost savings

High volume operations can be done cheaper by robots than humans.

5

Accuracy

Bots eliminate human errors and ensure tasks are completed accurately and consistently. They also maintain detailed logs of their activities.

6

Support

Relieving employees from simple, rule based tasks.

How to get started with your first automation?

Start small and simple

Ready to unlock the benefits of intelligent automation but not sure where to start? Identify low-risk, repetitive task that everyone agrees is a hassle but easy to standardize—like copying invoice details into a spreadsheet or reconciling a simple ledger entry. This should be a process that’s straightforward and stable. The simpler it is, the easier it’ll be to trust the results.

Evaluate the benefits

Confirm that automating this task will free up valuable time, reduce errors, or speed things up. No need to rebuild or overhaul existing systems. Our smart automation solutions work on top of your current software, just as a human would. This ensures you won’t disrupt your proven processes – simply make them faster and more accurate.

Immediate, visible results

When you start small, you’ll see immediate benefits. Watch the automation do the heavy lifting freeing your team from tedious tasks, the near-perfect accuracy, and the improved team morale. These results speak louder than any brochure or presentation ever could.

Build on your success

Once you’ve scored that first win, you’ve got proof that intelligent automation works. Use this success to scale your automation efforts, taking on bigger tasks and more complex processes, gradually transforming how your firm operates.

Empower your team

Your employees remain essential – our bots simply handle the grunt work. By streamlining routine tasks, we let your staff focus on higher-value work, boosting morale and productivity. Take the first step with us and discover just how straightforward and powerful your first automation project can be.

Automation Offer

Criteria
Process steps
Decision points
Data sources
Error handling
System interaction
Dependencies
Pricing from
Simple
<10
Minimal
Single system
Basic
Standard UI
None
Request a Quote
Medium
10-25
Moderate
Multiple systems
Dynamic
Semi-structured UI/API
Minor external systems
Request a Quote
Complex
>25
Extensive
Single Multiple + unstructured
Robust
OCR, AI/ML, APIs
Complex ext. systems
Request a Quote

Simple

Process steps

<10

Decision points

Minimal

Data sources

Single system

Error handling

Basic

System interaction

Standard UI

Dependencies

None

Price from

Request a Quote

Medium

Process steps

10-25

Decision points

Moderate

Data sources

Multiple

Error handling

Dynamic

System interaction

UI/API

Dependencies

Minor ext. syst.

Price from

Request a Quote

Complex

Process steps

>25

Decision points

Extensive

Data sources

Multiple + unstructured

Error handling

Robust

System interaction

OCR, AI/ML, API

Dependencies

Complex ext. systems

Price from

Request a Quote

Simple ROI estimation

Costs

Accountants labor costs

(1-3 years of experience) per hour

$30

Senior accountants labor costs

(1-3 years of experience) per hour

$50

20h of manual work monthly

(50% blended) 240h per year

$9 600

Average overhead costs (25%)

$2 400

Total

$12 000

Savings

Targeted savings through automation – 70%

$8 400

Monthly savings

$700

Simple automation – one time investment (simple well standardized process)

$4 900

Maintenance (5%) – paid monthly – optional

$250

ROI

7 months

Examples of automation types based on plans

Example Process
Decision points
Data sources
Error handling
System interaction
Simple
Bank Reconciliation
Minimal (e.g. match transactions)
Single sources (e.g. bank statement)
Rare exceptions
Single application
Medium
Invoice Processing
Moderate (e.g. validate invoices against POs)
Multiple structured sources (e.g. ERP, PO system)
Dynamic error handling for missing data or mismatches
Multiple systems (e.g. ERP, CRM)
Complex
Financial Consolidation
Extensive (e.g. intercompany eliminations, audit rules)
Multiple sources, including unstructured (e.g. scanned docs)
Complex exception workflos requiring approvals
Advanced integrations (e.g. ERP, BI tools, AI models)

Simple

Example process

Bank reconciliation

Decision points

Minimal (e.g. match transactions)

Data sources

Single (e.g. bank statement)

Error handling

Rare exceptions

System interaction

Single application

Medium

Example process

Invoice processing

Decision points

Moderate (e.g. validate invoices against POs)

Data sources

Multiple structured sources (e.g. ERP, PO system)

Error handling

Dynamic error handling for missing data or mismatches

System interaction

Multiple systems (e.g. ERP, CRM)

Complex

Example Process

Financial Consolidation

Decision points

Extensive (e.g. intercompany eliminations, audit rules)

Data sources

Multiple sources, including unstructured (e.g. scanned docs)

Error handling

Multiple sources, including unstructured (e.g. scanned docs)

System interaction

Multiple sources, including unstructured (e.g. scanned docs)

Intelligent automation usage examples

Report generation

Automation Bots can collect data from different sources, aggregate it, and generate standardized reports. These reports can be shared with stakeholders on a scheduled basis. Automating reporting saves time and ensures timely delivery of accurate information

Invoice processing

AI extracts key information such as vendor names, amounts, and due dates from invoices. RPA bots validate this data against purchase orders and update the accounting systems. This reduces manual effort and errors while speeding up the accounts payable process.

Data migration

Smart Automation transfers data between legacy systems and new platforms, following pre-defined rules for field mapping and validation. This eliminates the need for manual data migration, reducing the time and error potential. It’s ideal for moving bulk data quickly and consistently.

Customer support

AI analyzes incoming support emails to understand customer intent and sentiment. Smart automation then routes the ticket to the appropriate team or assigns priority based on urgency. This ensures quick response to critical issues, improving customer satisfaction.

79%

of workers name increased productivity as one of the main benefits of using automation

23 min

it takes on average to refocus on a task after a distraction

91%

of employees admit that automation saves time and improves work-life balance

20 h

of manual work per month? That’s enough — automate it!