Intelligent
automation
Will fundamentally change your processes and how you organize your business
What we do?
Our vision
At VirtuDesk we firmly believe in the power of automation to streamline your processes. Our goal is to enhance workflows with advanced automation solutions, while ensuring that human intervention occurs only when it adds true value.
We provide
Intelligent Automation services designed to streamline repetitive tasks and optimize workflows for businesses committed to boosting efficiency and driving growth
We also offer cost-effective outsourcing services through our Polish Service Center, ensuring personalized support alongside automation.
We help
you free up your internal resources and reduce costs by re-organizing your day-to-day processes and let you focus on your core activities.
See It In Action!
Watch how our technology transforms accounting
operations in minutes.
Start Automating Your Accounting Workflows
It’s Easier Than You Think!
What is intelligent automation?
RPA
Intelligent Automation is an advanced technology that uses software robots, or “bots,” not only to automate repetitive, rule-based tasks that are typically performed by humans, but also to learn and make data-driven decisions. These bots can interact with various digital systems and applications much like a human would, yet they work faster and with no errors. .
Read more
Robotic Process Automation offers numerous benefits for businesses by automating repetitive, rule-based tasks. It enhances efficiency by reducing human error, speeding up processes, and ensuring consistent results. RPA can significantly lower operational costs by handling tasks that would otherwise require multiple employees, freeing up staff to focus on more strategic, value-added activities.
RPA integrates seamlessly with existing systems without requiring major changes, improving scalability and adaptability across various industries. This results in better productivity, increased accuracy, and a faster return on investment.
Benefits
Efficiency
Bots work 24/7 without breaks, significantly speeding up processes and increasing overall productivity.
Scalability
Easy scalability for increasing workloads and high flexibility.
Quick ROI
Smart automation is non-invasive and can be integrated with existing systems without major changes, allowing for quick returns on investment.
Cost savings
High volume operations can be done cheaper by robots than humans.
Accuracy
Bots eliminate human errors and ensure tasks are completed accurately and consistently. They also maintain detailed logs of their activities.
Support
Relieving employees from simple, rule based tasks.
How to get started with your first automation?
Start small and simple
Ready to unlock the benefits of intelligent automation but not sure where to start? Identify low-risk, repetitive task that everyone agrees is a hassle but easy to standardize—like copying invoice details into a spreadsheet or reconciling a simple ledger entry. This should be a process that’s straightforward and stable. The simpler it is, the easier it’ll be to trust the results.
Evaluate the benefits
Confirm that automating this task will free up valuable time, reduce errors, or speed things up. No need to rebuild or overhaul existing systems. Our smart automation solutions work on top of your current software, just as a human would. This ensures you won’t disrupt your proven processes – simply make them faster and more accurate.
Immediate, visible results
When you start small, you’ll see immediate benefits. Watch the automation do the heavy lifting freeing your team from tedious tasks, the near-perfect accuracy, and the improved team morale. These results speak louder than any brochure or presentation ever could.
Build on your success
Once you’ve scored that first win, you’ve got proof that intelligent automation works. Use this success to scale your automation efforts, taking on bigger tasks and more complex processes, gradually transforming how your firm operates.
Empower your team
Your employees remain essential – our bots simply handle the grunt work. By streamlining routine tasks, we let your staff focus on higher-value work, boosting morale and productivity. Take the first step with us and discover just how straightforward and powerful your first automation project can be.
Automation Offer
Simple
Process steps
<10
Decision points
Minimal
Data sources
Single system
Error handling
Basic
System interaction
Standard UI
Dependencies
None
Price from
Request a Quote
Medium
Process steps
10-25
Decision points
Moderate
Data sources
Multiple
Error handling
Dynamic
System interaction
UI/API
Dependencies
Minor ext. syst.
Price from
Request a Quote
Complex
Process steps
>25
Decision points
Extensive
Data sources
Multiple + unstructured
Error handling
Robust
System interaction
OCR, AI/ML, API
Dependencies
Complex ext. systems
Price from
Request a Quote
Simple ROI estimation
Costs
Accountants labor costs
(1-3 years of experience) per hour
$30
Senior accountants labor costs
(1-3 years of experience) per hour
$50
20h of manual work monthly
(50% blended) 240h per year
$9 600
Average overhead costs (25%)
$2 400
Total
$12 000
Savings
Targeted savings through automation – 70%
$8 400
Monthly savings
$700
Simple automation – one time investment (simple well standardized process)
$4 900
Maintenance (5%) – paid monthly – optional
$250
ROI
7 months
Examples of automation types based on plans
Simple
Example process
Bank reconciliation
Decision points
Minimal (e.g. match transactions)
Data sources
Single (e.g. bank statement)
Error handling
Rare exceptions
System interaction
Single application
Medium
Example process
Invoice processing
Decision points
Moderate (e.g. validate invoices against POs)
Data sources
Multiple structured sources (e.g. ERP, PO system)
Error handling
Dynamic error handling for missing data or mismatches
System interaction
Multiple systems (e.g. ERP, CRM)
Complex
Example Process
Financial Consolidation
Decision points
Extensive (e.g. intercompany eliminations, audit rules)
Data sources
Multiple sources, including unstructured (e.g. scanned docs)
Error handling
Multiple sources, including unstructured (e.g. scanned docs)
System interaction
Multiple sources, including unstructured (e.g. scanned docs)
Intelligent automation usage examples
Report generation
Automation Bots can collect data from different sources, aggregate it, and generate standardized reports. These reports can be shared with stakeholders on a scheduled basis. Automating reporting saves time and ensures timely delivery of accurate information
Invoice processing
AI extracts key information such as vendor names, amounts, and due dates from invoices. RPA bots validate this data against purchase orders and update the accounting systems. This reduces manual effort and errors while speeding up the accounts payable process.
Data migration
Smart Automation transfers data between legacy systems and new platforms, following pre-defined rules for field mapping and validation. This eliminates the need for manual data migration, reducing the time and error potential. It’s ideal for moving bulk data quickly and consistently.
Customer support
AI analyzes incoming support emails to understand customer intent and sentiment. Smart automation then routes the ticket to the appropriate team or assigns priority based on urgency. This ensures quick response to critical issues, improving customer satisfaction.
of workers name increased productivity as one of the main benefits of using automation
it takes on average to refocus on a task after a distraction
of employees admit that automation saves time and improves work-life balance
of manual work per month? That’s enough — automate it!